Planning and scheduling maintenance is one of the least understood tasks that modern assets management is the core of an efficient maintenance management program. With the help of job orders and the computerized maintenance management system, maintenance planning includes weekly or daily planning, scheduling, and monitoring actions to ensure that the planned work is completed and that resources are utilized efficiently. Many organizations have a difficult time making their maintenance plans and schedules as effective as they could be.
Many asset-intensive organizations understand the importance of efficient and effective maintenance scheduling. Planning is just one of the most important methods that will help ensure equipment reliability and help achieve operating excellence. However, studies have shown that the majority of businesses cannot perform maintenance planning efficiently and have the resultant negative effects on the effectiveness of work and wrench time downtime, equipment uptime, reliability, and costs. In the long term, the unscheduled or unplanned downtimes and stock-outs of maintenance stores take away the company’s capacity and profits.
To have security and reduce downtime to the minimum, an organization must establish well-organized and maintained maintenance programs.
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What Makes a Maintenance Plan Efficient?
A successful plan should encompass all aspects of your facility’s maintenance policies. The plan should include an extensive list of all items you must keep in good condition. The list, which contains various items such as boilers, pumps, and roofs, will ensure that you do not leave out the most important asset.
It is also essential to determine the particular maintenance tasks you plan to carry out. When possible, match the tasks with specific assets. A sensible maintenance schedule will be sufficient to guide the maintenance program in general.
To ensure the proper mobile asset tracking and maintenance, you must demonstrate the required skills for every maintenance job. It is not a good idea to employ someone who isn’t skilled enough to care for the maintenance. The various levels of maintenance might assist you when you write this section.
Operation and Maintenance Building Plans
Building Maintenance plan
Building maintenance plans can be included in the FOP but are often as a separate program. They are focused on the care and maintenance in building, from the nightly janitorial service to the maintenance of grounds during the season and HVAC plumbing, electrical, and HVAC. Maintenance plans provide both proactive and preventive guidance for the maintenance of buildings, which includes regular schedules of service and strategies for vital breakdowns of the system.
These plans will also contain some degree in life-cycle planning and the management of assets in an enterprise, which means that companies can anticipate the future requirements for their facilities. In the digital age, there could be an electronic replica of the building or its principal assets.
Facilities Operating Plan
A Facilities Operations Plan (FOP) describes, in length, the various methods and strategies involved in the administration of facilities. It covers all the information you need, from descriptions for your companies and building and sections on various aspects of property maintenance to guidelines for maintenance and much more. The plans typically comprise several pages, sometimes hundreds of pages, or are divided into individual facilities of larger companies. It establishes standard expectations, and guidelines for general facilities management.
An FOP will also outline the standards and procedures regarding how people interact with the facilities on an elementary level. For instance, it could comprise an SOP for distributing badges to new employees. Also, it includes a complete guide to resources and details about facilities managers and vendor representatives, departments of service, and other contact points for facilities-related services.
Budgeting and SLAs Plans
Since the planning for building maintenance is broad and covers a variety of important elements of facilities, it is essential to plan accordingly. Every aspect of maintenance expenses money, so it’s best in the interest of businesses to plan as far in advance as they can for their facility expenditures. In the end, many firms make plans for budgeting and service level agreements (SLAs) as part of their operational and maintenance plans.
Budgeting plans are a simple procedure for anticipating costs. Often, they are each quarter or year. This helps companies budget promptly and have a measure to monitor spending on facilities. In addition, SLAs provide an accurate image of what the company is paying suppliers for services and the expectations for return on investment. SLAs and budgeting are both crucial as businesses consider the possibility of integrating their facility management strategy, which is based on consolidating the expense of maintenance.
Emergency Action Plans
Safety and health are essential elements of facility management, so they require special attention in this planning stage. Also known as business continuity planning, emergency action planning entails creating specific processes to ensure the safety of employees and their well-being in the event of a catastrophe. This includes preparing for floods, fires, electrical outages, and other specific geographic situations, such as earthquakes or snowstorms. Plans for emergency action define the threat, give specific guidelines on preventing harm, and assign an action to the most important stakeholders.
Final Words
Anyone who wants to maximize the value of their investment should be able to establish a maintenance plan. When you are creating one, be sure that you don’t miss all the vital elements of a successful program or you risk weakening the program.The goal of having a maintenance program can be to make the most out of preventive maintenance while cutting the amount of downtime. There is no need to always be in a firefighting state.
