How to Plan a Party Using Outdoor Party Tents


Outdoor parties are an exciting way to enjoy the beauty of nature, spend quality time with loved ones, and create unforgettable memories. When planning to host an outdoor party or event, you can’t go wrong with choosing custom party tents. Whether it is a spring festival, corporate picnic, wedding, or beach party, party tents work well for all outdoor celebrations.

To have a stress-free outdoor party, you must plan carefully. Here are some tips to keep in mind for planning a party using outdoor party tents:

Get an idea of the guest count

The first thing you need to start with when planning an upcoming outdoor party is to have a rough idea of how many people are attending your event. By getting a rough estimate of the number of guests on the party list, you could choose the size of the party tent you need. It allows you to accommodate all your guests and staff comfortably.

You should also consider the type of party you are throwing because some party events may require more space than others. For example, if you are hosting a wedding reception, you may need a bigger tent than one for a BBQ party in your backyard.

Choose the type of party tent

Once you know the guests count, you can pick the type of custom outdoor event tent that best suits your party, depending on the theme, budget, surface of the party setting, and others.

Let’s say it is a small party comprising close friends and family only. In that case, you can choose frame tents. These are low-budget tents that work well for areas with limited space. On the other hand, if you plan to host a big party, you can consider large-sized pole tents that help provide additional support. However, these tents may not work well on hard surfaces. But if you want a tent with no internal obstructions (center poles) and a broader space for your party event, you can choose a clear-span tent. This type of tent is most suited for events that require a unique, customized layout.

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Pop up canopy tents are suitable for smaller casual events like beach picnics and backyard barbecues. These tents are easier to set up and take down.

Have plenty of food and drinks

If your outdoor event planning checklist doesn’t have food and drinks, you could be making a big mistake. Great food can be a great party ingredient! Make sure you have plenty of food choices and refreshments at affordable prices with options to cater to those who choose a different diet.

Hiring a catering company for food service can be a smart way to take some stress off your plate while hosting a party event.

Plan for inclement weather

Inclement weather can ruin an outdoor party, so it is crucial to consider the season and weather conditions in your party location. If the weather plays a spoilsport and you want to protect your guests from the rain, wind, or scorching heat, an outdoor party tent comes in handy. You don’t have to worry whether it rains or gets windy when you have a sturdy outdoor party tent properly secured using additional weights or stakes.

When used with additional sidewalls, the custom outdoor event tents can provide a comfortable and sheltered space protected from the elements. Sidewalls also help to offer a sense of privacy and intimacy for your guests at the party while keeping the bugs and mosquitoes away.

Keep your guests comfortable and entertained

Depending on the season and climate in your area, you may need to add heating or cooling solutions to your tent to keep your guests comfortable. If you plan a party during the cold months, you should consider using outdoor heaters to keep it warm and cozy inside the tent. For hot and humid conditions, you can install air conditioners or fans to keep it cool and comfortable for the guests.

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While the comfort of your guests should be your top priority, party events should always keep the guests entertained. You can consider setting up attractive photo booths, hiring a DJ or live band, or planning fun activities like board games or a karaoke competition to keep them engaged in a large custom outdoor event tent.

Provide enough seating

Imagine attending a party where the guests had nowhere to sit. When planning an outdoor wedding or party, make sure you have enough seating and tables for your guests. No matter what type of party you organize, you should always have the right outdoor furniture, including tables, folding chairs, benches, stools, etc., to configure the tent setting.

Choose a suitable lighting system

Since most party events are likely to be held in the evening or nighttime, lighting is essential to create a festive atmosphere. You can use string lights, lanterns, or chandeliers with drapes or curtains to create a beautiful and inviting space while illuminating the area around your event tent. You can also choose lights in different colors to create artistic conceptions.

A proper lighting system can also help if your party is in the daytime but is rainy and cloudy with bad natural light outside.

Final Thoughts

When you have an outdoor party tent in your inventory, the only thing you have to worry about should be getting people to your event. By following these tips, you can ensure your guests will have a great time at your party. Don’t hesitate to reach out to a reputed tent manufacturer for any assistance in choosing the right size and type of tent for an upcoming party or event.


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