Whether you’re a small business or a large corporation, there’s no denying that the authenticity of documents is essential. A stamp from a reliable date stamper can add credibility to your documents, making them more valuable to your customers and clients.
This article will discuss some of the benefits of using date stampers and which features are most important when looking for one:
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Benefits of Using a Date Stamper
When running a business, countless documents need to be stamped and dated. If you don’t have the right tools for this job, keeping track of all your important documents can quickly become complex.
Date stampers are an inexpensive way to ensure your papers are correctly marked with the current date and time so that they will be easy for others to find later on. But besides that, there are many other benefits of using a date stamp, and here are some of them:
It’s Easy to Use
The date stamp is a simple, reliable tool that can make your business more efficient and productive. The best part? It’s easy to use. All you need to do is select the correct date and use it.
This will allow you to organize the documents you have stamped based on time. It will also build the credibility of documents.
Here are some tips for choosing the right date stamper for your business:
- Choose a date stamper with an adjustable date wheel. This allows you to change the date quickly without any tools or additional parts, so you don’t have to worry about losing them in transit or storage. You also won’t have any issues if someone else uses the device after you’ve adjusted it. They’ll be able to easily reset their own settings as well.
- Look for models with an adjustable font size feature and those with both upper- and lowercase letters available on each line of text. The ideal font size of rubber stamps is above 6.5 points with a minimum line thickness of 0.2 mm.
You can easily find many online retailers offering date stamps. However, it is best to go with a reliable seller with fast delivery and positive reviews to get high-quality date stampers. Rubber Stamp Champ is an online retailer with hundreds of reviews. It has received 4.8 stars out of 5 on Trustpilot.
Additionally, the company has 22 years of experience. Over this time, it has served more than 1 million customers. Of these, over 15,000 customers have reviewed their products.
It Offers Accuracy and Consistency
You can count on accuracy and consistency when it comes to date stampers. The machines are designed to provide a consistent impression every time they’re used, ensuring you’ll have an accurate record of when your documents were created.
It’s also essential for businesses that their stamps be easy-to-use so that anyone in the office can put them into action as needed. This means no need for specialized training or certifications.
In addition, these machines are versatile enough that any industry or profession can use them, from medical offices to law firms and government agencies like police departments or courts.
It Prevents Fraud and Disputes Over Document Authenticity
Fraud is the intentional act of deceiving another person for personal gain. It can be as simple as lying about your age or more complex and involve falsifying documents. Fraud is also committed when someone uses a document that has been altered in any way, for example, by changing the date on an invoice to appear to have been created before it was.
Such financial fraud can cause a lot to your institution. According to The State of Fraud and Financial Crims in the U.S., financial frauds amounted to $102 million between 2021-22 and caused huge losses to Financial Institutions.
There are many ways to prevent fraud and disputes over document authenticity with a date stamp. The most obvious way is to use one of our reliable stamps at each step of your business process. This will ensure that everyone knows exactly when something happened or needs approval from another party.
For example, suppose someone tries to submit an invoice without first getting approval from accounting or, worse yet, with forged approval signatures. In that case, you’ll know immediately because there won’t be any recent impressions left behind on your stamp pad’s paper rollers.
This will help bring down the already reduced instances of corporate and white-collar crimes. A recent report shows only 4,180 prosecutions for white-collar crimes in FY 2022.
It Ensures Compliance With Legal and Regulatory Requirements
Many businesses have legal and regulatory requirements that require a date stamp. A date stamp is an official seal that can certify that an object has been created, issued, or purchased on the specified date. In many industries, such as finance and healthcare, these stamps are essential for compliance with regulations. For example:
- In financial services industries, compliance with legal and regulatory requirements is critical for protecting your business from liability in case of fraud or malpractice claims. A reliable date stamp will help you maintain strong internal controls while ensuring compliance with government regulations like the USA Patriot Act of 2001, which requires organizations in certain sectors, including banks, to verify the identity of customers before providing any service over USD 3,000 in value.
- In healthcare settings such as hospitals and nursing homes, tamperproof security seals prevent unauthorized access while providing evidence if someone attempts tampering after using them.
It Saves Time and Efforts Compared to Manual Dating
The date stampers are faster than manual dating. Manual dating can be time-consuming, especially if you use an old-fashioned pen or pencil to write your bills and invoices.
With a date stamper, however, you simply place your document onto the machine’s rubber pad and press the foot pedal to print “date stamped” at the bottom of each page. It takes just seconds.
Date stampers are more reliable than manual dating because they’re less likely to fail due to human error or fatigue. Also, unlike handwritten dates, which may fade over time from exposure to light or even disappear entirely if someone uses an ink pen instead of a pencil.
Types of Date Stampers and Features to Look For
There are many types of date stampers, and the best one for your business will depend on what you need it to do.
Here are some common types:
- Desktop stampers are small office tools that can mark important documents with dates. They’re portable and easy to use but don’t always provide high-quality results unless you invest in an expensive model.
- Handheld stamper machines are more portable than desktop models. Still, they tend not to be as reliable or durable in the long term because they’re made from plastic instead of metal parts like their larger counterparts.
They’re better suited for occasional use than daily use over time because their mechanisms tend not to last as long when used regularly over long periods. However, if all you need is something that works well at home or within a single room, this may be sufficient for your needs.
Many different types of date stampers are available today, so it can be challenging to know which one is right for your business. However, if you keep in mind the benefits outlined in this article and ensure that your stamper has all of these features, then there shouldn’t be any problems.