Learn the Ins and Outs of a Desk Booking System

Desk Booking System

Desk booking system software allows organizations to have more control over their office space. It ensures that employees make efficient use of resources to boost their productivity and overall satisfaction with their working environment.

If it sounds a bit overwhelming, don’t fret. 

We have prepared a tell-all guide on all you need to know about a desk booking system

Do I Need a Desk Booking System

Desk booking solutions are a great strategy for managing office space and making sure that the right people are in the right places at the right time. They can dramatically improve the efficiency of an office environment by providing workstations as needed, not just based on department or individual preference.

The system can be as simple as a central reservation software that allows employees to reserve work desks like they would with plane tickets or tables at a restaurant. Or it can be more sophisticated with features like location-based reservation software that lets you filter choices depending on time, availability, location, and type.

Types of Desk Booking Systems

There are two main types of desking booking solutions. 

Hot Desking

This method provides employees with access to spaces on demand when they need them. The stations are digital posters that employees can scan with their smartphones or tablets to check if they are available. 

This system allows individuals to check available desks without waiting in line and provides desks that are assigned in the order of arrival. It also works well in open office environments because it allows people to move between workstations instead of having chairs assigned to them by an administrator.

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Desk Hoteling

Desk hoteling allows employees to reserve a space at their favorite location, but they must pay for it in advance. If they change their mind and decide to cancel at the last minute, the system will release the space back to other employees.

Hoteling is one of the most successful desk booking practices because it solves many problems. It’s more flexible than a hard-and-fast office booking and more precise than simply saying “you have to be here at 8:00 AM.” It also allows employees to choose the time, day, and even the location of their workspace (the last of which can be key for remote workers).

Hoteling is a great option for startups, remote workers, or companies with a small staff that works in multiple locations.

Finding a Desk Booking Software Solution

It’s not easy or practical to keep an office open all the time if you’re trying to cut costs as you expand your business, much less during this uncertain period when working remotely has really caught on. 

For a lot of people, a desk booking system can be the right thing to help them achieve their work objectives. The key is finding something that works for you and your company. 

There are several different options you can choose from, but most of them share these common advantages; lower real estate footprint, cost savings and enabling a flexible workforce.


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